Deputy Auditor - Payroll

Department: Auditor
Status: Full Time
FLSA: Exempt
Reports To: Auditor
Post Date: June 10, 2025
Application Deadline: July 10, 2025

Job Description

Full job description

Mahaska County

Department: Auditor

Job Title: Deputy Auditor - Payroll FLSA Designation: Non-Exempt

Effective Date: February 2020 Reports to: Auditor

Job Requirements

Purpose

To serve as administrative assistant; provide reception; customer support and clerical assistance to County Auditor’s office. Administer payroll/HR; process accounts payable; run reports and provide analysis of data. Assist with budgeting, election administration and real estate.

Essential Functions and Responsibilities

The following duties are typical for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

Customer Service: Greet and assist persons visiting auditor’s office and answer phones.

Payroll/HR: Receive time sheets from departments and enter data into computer and run reports. Process and print pay checks or send ACH file for direct deposit. Verify balances for IPERS, federal and state taxes, health and dental insurance and remit checks to proper endorsee. Enrollment in benefits. Attend training related to payroll/HR duties.

Accounts payable: Receives bills from departments, indicates vendor numbers and enters information into custom accounting programs. Runs reports and prints checks, distributes reports to department heads. Assists in budgeting process. Attend training related to AP duties.

Elections: Registers eligible voters and enters information into computer. Responds to voting and election questions in person and over the phone. Assists with election process – process absentee ballots at counter and for mailing. Program machines and process results. There will be expected election night hours and required Saturday office openings. Attend training related to election duties.

Real Estate: Assist with tax processing and statements. Attend training related to real estate duties.

Provide clerical assistance in all other aspects of auditor’s office duties, including finance.

Minimum Education and Experience Required to perform Essential Functions

High school diploma or GED.

Basic knowledge of Windows-based computer programs.

Knowledge of office procedures and clerical functions as might be acquired in one to three years of prior related experience.

Certificates, Licenses, Registrations

Notary Public

Mental and Physical Competencies Required to Perform Essential Functions

Language Ability

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical skills

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Cognitive Demands

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to multi-task.

Equipment used

Computer

Printers

Telephone/Fax

Election Equipment

Physical Demands

Typical office environment involving sitting, walking, occasional bending, lifting and carrying paper, books and election equipment generally weighing up to 40 lbs. or less. Horizontal and vertical reaching motion is required. Aptitudes required are those typically associated with clerical operations including clerical, numerical and forms perception, clarity of vision 20” or less to view computer screens, legal documents and property description cards; eye/hand/foot coordination, hand and finger dexterity, motor coordination, hearing and conversation skills.

Environmental Adaptability

Work is performed in a typical office environment and has no unusual exposure to environmental issues.

Application and resume required no later than June 13, 2025 or until position is filled. Submit to Mahaska County Auditor, 106 S 1st St, Oskaloosa, IA 52577.

Job Type: Full-time

Pay: $23.04 - $31.55 per hour

Expected hours: 35 per week

Benefits:

Health insurance
Life insurance
Paid time off
Retirement plan

Job Hours

Expected hours: 35 per week

Normal operating hours are 8:00am - 4:30pm. Excluding some holidays.

Schedule:

Day shift
Monday to Friday

Work Location: In person

Applications & Related Files

Additional Information

Wage is negotiable depending on background and experience, plus generous benefit package. Benefits including health, dental, vision insurance and retirement available. Mahaska County is an Equal Opportunity Employer.

Submit to:

Mahaska County Auditor
106 S 1st St
Oskaloosa, IA 52577

or email to auditor@mahaskacountyia.gov. Applications, information release, and job description available above.

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