Mahaska County Courthouse

Administrative Assistant

  • Department: Attorney
  • Status: Full Time
  • FLSA: Non-Exempt
  • Reports To: County Attorney
  • Post Date: February 7, 2023
  • Application Deadline: February 27, 2023

Job Description

The Mahaska County Attorney is seeking a full-time administrative assistant in Oskaloosa, Iowa. As an Administrative Assistant, you will be responsible for providing administrative support for four prosecutors and an office manager.

Responsibilities

  • Updating and maintaining ProLaw case management system
  • Overseeing criminal discovery requests through VidaNyx
  • Assisting crime victims
  • Draft court filings for attorney review
  • Answering and directing incoming phone calls
  • Responding to emails and managing correspondence
  • Filing and maintaining organized records and databases
  • Performing data entry and maintaining databases
  • Providing support to prosecutors as needed
  • Performing other administrative tasks as assigned

Job Requirements

  • High school diploma or equivalent
  • Proven experience as an administrative assistant or relevant administrative support experience
  • Excellent written and verbal communication skills
  • Strong organizational and time management skills
  • Ability to work independently and as part of a team
  • Proficient in Microsoft Office suite

An ideal candidate will have excellent computer skills, general knowledge of criminal process, familiarity with legal software including Electronic Document Management System (EDMS), prior job-related experience in a governmental environment, be able to maintain confidentiality, and have a passion for public service.

Job Hours

Work schedule will be Monday through Friday from 8:00 AM to 4:30 PM excluding Mahaska County holidays.

Applications & Related Files

Additional Information

Expected starting salary is $35,000 to $45,000 annually.

Position includes excellent health benefits, Iowa Public Employees’ Retirement System (IPERS) pension plan, paid vacation and sick leave, and a supportive work environment.

Job offer contingent on pre-employment negative drug screening, criminal history, and background check.

Applications available above. To apply, please email your resume, cover letter, three references, completed application to Jeanette Newendorp at newendorp@mahaskacountyia.gov. Applications must be received on or before February 27, 2023, at 4:30 PM.

Mahaska County is an equal opportunity employer.

NOTE: An eligible and qualified veteran may be entitled to preference in employment under Iowa Code §35C.1. A veteran is an individual who meets the definition set forth in Iowa Code §35.1. To request this preference, please so indicate on the employment application.

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